Privacy Policy

Privacy Policy

Last Updated: June 23, 2025

 

TXVA Coaching and Consulting LLC ("TXVA," “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding the personal data you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website www.txvaconsulting.com (the “Site”) or engage with any of our coaching, consulting, or digital services.

 

By accessing or using this Site, submitting information to us, or engaging in our services, you acknowledge and agree to the practices described in this Privacy Policy.

 

What Information We Collect

 

Personal Information You Provide Voluntarily

 

We may collect personally identifiable information when you fill out contact forms, register for services, subscribe to communications, schedule appointments, download resources, or otherwise interact with us. This information may include:

• Full name

• Email address

• Phone number

• Company or organizational affiliation

• Any information voluntarily disclosed during coaching or consultation sessions

 

In some cases, personal health-related information may be shared voluntarily by you in the course of service delivery.

 

Information Collected Automatically

 

When you browse our website, we automatically collect certain technical information to help us maintain the security and functionality of our services. This may include:

• IP address

• Browser type and version

• Operating system

• Access times and referring websites

• Device identifiers

• General location data (e.g., city/state)

 

This data is primarily used for analytics, security monitoring, and to improve our Site performance.

 

How We Use Your Information

 

We use the information we collect for the following purposes:

• To provide and personalize coaching and consulting services

• To respond to inquiries, process transactions, or fulfill service requests

• To communicate service updates, newsletters, offers, or scheduling confirmations

• To improve the usability and performance of our website and digital systems

• To comply with legal and regulatory requirements

• To safeguard and monitor the security of our systems

 

You may opt out of marketing communications at any time via the unsubscribe link in emails or by contacting us directly.

 

Cookies and Tracking Technologies

 

Our Site may use cookies and similar technologies to enhance your browsing experience. These tools help us understand how users interact with our website and allow us to:

• Maintain session continuity

• Recognize returning users

• Track usage patterns and improve site navigation

• Customize content and advertising (if applicable)

 

Cookies do not grant us access to your computer or any information you do not voluntarily provide. You may disable cookies via your browser settings; however, doing so may limit your ability to use some features of our Site.

 

Data Retention and Storage

 

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including:

• Service delivery

• Legal or regulatory compliance

• Financial record-keeping

• Security monitoring

 

Unless otherwise required by law, data will be retained no longer than seven (7) years from the last client interaction.

 

If you request deletion of your data, we will comply to the extent that doing so does not conflict with legal or contractual obligations.

 

Data Security

 

We use industry-standard administrative, physical, and technical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These safeguards include:

• Secure servers and firewalls

• Encrypted communications

• Access controls and limited data retention

 

While we strive to maintain the highest level of security, no system is completely immune to risk. By using our services, you acknowledge that data transmission over the internet is not guaranteed to be 100% secure.

 

HIPAA Acknowledgment

 

TXVA Coaching and Consulting LLC is not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA). However, we voluntarily adhere to principles of confidentiality and discretion. Any health-related or sensitive information you share in the course of coaching or consulting services will be treated with strict confidentiality and only used to support service delivery, unless disclosure is required by law.

 

We do not share health-related data with third parties, except where you provide explicit written consent or legal disclosure is mandated.

 

Minor’s Privacy

 

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect or solicit information from minors. If we discover that we have received information from a child without verified parental consent, we will promptly delete that information. Parents or guardians who believe that their child has provided personal data may contact us directly to request removal.

 

International Users and GDPR Rights

 

For users accessing the Site from outside the United States, including the European Union, please be advised that your information may be transferred to and stored in the United States where our servers are located. By using the Site, you consent to the transfer of your data to the United States.

 

If you are a resident of the European Union or subject to the General Data Protection Regulation (GDPR), you have additional rights, including:

• The right to access the data we hold about you

• The right to correct, delete, or restrict processing

• The right to object to data use for direct marketing

• The right to data portability

• The right to withdraw consent at any time

• The right to lodge a complaint with a data protection authority

 

To exercise any of these rights, please contact us at info@txvaconsulting.com. We will respond to your request within 30 days, subject to identity verification.

 

Limitations of Liability

 

By using our website and services, you agree that TXVA Coaching and Consulting LLC is not responsible for:

• Any personal information you choose to disclose to third parties

• Any information obtained through unauthorized access by a third party

• Accidental disclosures that occur despite reasonable security measures

 

We are not responsible for the privacy practices of third-party platforms linked to or from our website. Please review their privacy policies before submitting any information to them.

 

Policy Updates and Notifications

 

We may revise or update this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated version on this page. We will take reasonable steps to notify users of significant changes, but it is your responsibility to check this policy periodically.

 

The “Last Updated” date at the top of this document reflects the most recent revision. Continued use of the Site after changes indicates your agreement to the updated policy.

 

Contact, Comments, and Concerns

 

TXVA Coaching and Consulting LLC
Richmond, VA | Austin, TX
info@txvaconsulting.com

 

We welcome your questions, concerns, or feedback regarding this policy or any privacy-related matter.